Preparation Stage

  • 1. Preparation of tender documents

    • Preparation of tender program, announcement in Government Gazette (for public tender only)
    • Invitation of open tender and selection committee members
    • Preparation of FMC and SASC proposals
    • Review of full set of tender documents
    • Translation of tender documents
    • Seeking of legal advice
    • SAFP review and sign the tender documents and “Feasibility Study report” (for IT equipment only)

  • 2. FMC’s endorsement on purchase request

    • Preparation and submission of proposal for FMC endorsement
    • Release of FMC decision

  • 3. SASC/CE’s approval on purchase request

    After approval is sought:

    • announcement to public (for public tender only)
    • organization of pre-selection meeting
Tendering stage

  • 4. Tender submission period & open tender meeting

    • Arrangement for tender briefing session
    • Pre-selection meeting arranged by the selection committee secretary
    • Q & A period, provide supplementary documents if needed
    • Preparation for open tender meeting

  • 5. Selection process

    • Preparation of tender analysis by user department
    • Preparation of “Economic Study report (經濟研究報告書)” to SAFP for opinion (for IT equipment only)
    • Selection committee meeting arranged by the selection committee secretary
    • Confirmation of selection meeting minutes, signed and returned to PCT
    • Preparation of FMC proposal and SASC proposal for award and contract draft
Award stage

  • 6. FMC’s endorsement on Award and draft of contract proposal

    • Preparation and submission of award proposal for FMC’s endorsement
    • Release of FMC decision

  • 7. Cases with/without cross year payment*

    • 7.1 Cases without cross year payment
      • 7.1a SASC/CE’s approval on award and draft of contract
        • If award amount
        • If award amount >MOP18M, SASC will endorse the award and submit to CE for approval. A separate proposal will be prepared for SASC’s approval on draft of contract after the award is approved
      • 7.1b (for PIDDA only) SASC’s authorization for signing of contract
      • 7.1c (for PIDDA only) DSF mark budget
    • 7.2 Cases with cross year payment
      • 7.2a SASC/CE’s approval on award and cross year payment
        • If award amount
        • If award amount >MOP18M, SASC will endorse the award and submit to CE for approval. A separate proposal will be prepared for SASC endorsement on cross year payment after the award is approved.
        • SASC post bulletin in Official Gazette.
      • 7.2b DSF – cross year payment despatch and mark budget
      • 7.2c SASC’s approval on draft of contract and authorization for signing of contract
Contract stage

  • 8. Contract signing arrangement

    • Collections of documents and fees from supplier
    • Arrangement of schedule for signing of contract

  • 9. Contract signed

*Cross year payment approval from the Chief Executive (CE) is necessary if payment will be made beyond the year of award (amount >MOP1M in any subsequent year), or if the concerned period is more than 3 years. However, certain necessary expenses such as clearning, security, electricity, maintainence are exempted by CE’s approval. Details please refer to Article 20 of Regulamento Administrativo no. 6/2006 republished by Despacho de Chefe do Executivo no.426/2009.

link: http://bo.io.gov.mo/bo/i/2006/17/regadm06_cn.asp